Visitor Management System

A comprehensive Visitor Management System that is in compliance with the new Personal Data Protection Act (PDPA) guidelines issued by the PDPC.

Introduction

Throngs of people may be walking through your premises every day. As a property owner, it is your duty to safeguard your tenants, your staff, and the property. Keeping a tab on the multitudes that go in and out of the building seems to be the right thing to do. However, tracking these people must be done in the compliant way.

In Singapore, the Personal Data Protection Act (PDPA) governs the collection, use and disclosure of personal data by all private organisations. Organisations who breaches the guidelines in safeguarding personal data can be fined up to S$1 million and suffer significant damage to its reputation.

Veasy Visitor Management System

Safeguarding Personal Data

Visitor Management System (VMS) strives to adhere to PDPA requirements as closely as possible, especially with regards to the newly instigated privacy act involving collection of NRIC and any form of national identification numbers. Throughout the entirety of our system, there will never be a full personal identification number displayed and these identifiers will be carefully transmitted and stored through the use of industry-accepted, strong encryption mechanisms.

Visits Made Easy

The visitor can self-register on the portal and a mobile number is all that is required to create a visitor record. As such, we do not worry about personal data leaks as we do not collect them but we can still trace an individual when there is a need to as mobile numbers are strictly tagged to an individual in Singapore. However, if there is a need by any building management to require the collection of NRIC details ,it can be configured accordingly and the NRIC numbers will always be masked and securely encrypted which complies to the Personal Data Protection Act (PDPA).

Easy-To-Use Registration Portal

Simple 3 Step Check-In

Self-Registration

Visitor self registers on portal with mobile number

QR Code Generation

A SMS is generated and sent via a link to the visitor's mobile number. By clicking on the SMS, a QR code is generated . Note that no NRIC is required.

Check-in

The visitor uses the QR code to check in to the premise. On premise, an OTP is generated to verify the identity of the visitor.

Attractive, Modern Interface

The live data of the visitors are displayed on this attractive, modern interface that is extremely user-friendly at the same time. The user can execute all actions on the Veasy Visitor Management dashboard. Most importantly, no NRIC number is revealed here, hence PDPA compliant.

Development

Incident Reporting + Integrated alerting system

Within Veasy Visitor Management System, there is an in-built incident reporting mechanism that can address any level of severity and in the rare times where there is a critically classed incident report to be filed, this would automatically alert authoritative figures to bring their attention to the incident. This alerting would be triggered using an SMS alerting system which would blast an SMS out to specific recipients in the event of a critical incident.

Issue of E-passes

Veasy Visitor Management System would email a digital visitor pass to the visitors’ email addresses. The visitors’ digital passes would have its own expiry date and unique identifier. This unique identifier would be generated based on their NRIC and other data and this itself could skip the process of registering a visit. This could also be issued on creation of the visitor record itself, then all they need to do is possess this E-pass to be able to enter. The logging in of information can be executed on a publicly accessible webpage for pre-registration. This allows them to gain pre-approval for entry which will save both the user and the visitors a lot of time.

Face Recognition

Alternative to an NRIC or identification number, there could be a chance for biometrics to be used for visitations. The setting up of a camera which has the ability to recognize a pre-registered face is all it needs. There will not be a need to issue a pass to a visitor. Their face being their pass prevents 3) misusing and misplacing physical passes and this in turn heightens security.

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Try it!

Return to us after 30 days and go back to your notebooks if Veasy doesn`t fit in to your building.

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